Hiring: Contract & Finance Administrator

3/5/2020
 
Download the position here.

About OTEC
 
OTEC is Ontario’s Tourism Workforce Development Organization. As a not-for-project, OTEC works with industry to deliver strategic guidance, resources and implementation support for the development and growth of a professional, skilled tourism workforce. As the convener and Chair of Tourism SkillsNet Ontario, OTEC is responsible for aligning industry, education, employment and training stakeholders toward a single framework for tourism workforce development. Working closely with destinations, businesses, secondary and post-secondary education networks, OTEC also provides research, technology, communications support and training solutions such as Service Excellence, leadership training, certifications and education products. We value collaboration and are driven by the social impact achieved through OTEC’s collective network of partners and clients.
 
Contract & Finance Administrator
 
Position Summary
 
OTEC is seeking an experienced contract management professional with strong financial acumen. The ideal candidate will have experience managing contractual relationships in order to ensure that services are delivered in compliance with the service delivery model and policies and desired outcomes are achieved. They will have impeccable attention to detail, a demonstrated ability to build rapport with key partners and an astute sense of urgency.


Responsibilities
Contract Management
  • Develop and manage contracts for sub-contracted program delivery partners
  • Conduct negotiations and audit performance to ensure contractual compliance
  • Prepare RFQ’s for new partners and vendors as required
  • Act as the in-house expert with regards to project-related contracts
  • Manage relations with respective departments of key partners on behalf of the organization
Finance Administration
  • Administer invoicing, expenses and revenue allocations in keeping with delivery partner/funder contracts
    • Accounts Receivable - prepare invoicing as per contractual agreement, follow up for payment, maintain A/R aging report
    • Accounts Payable - ensure billed as per contractual agreement, process all payments to vendors
  • Monthly bank reconciliation
  • Update forecast to reconcile to project books
  • Prepare monthly reports
  • Prepare financial information for project reporting
  • Prepare books for audit, liaise with auditor

General Administration
  • Review reporting and monitor performance and contractual compliance
  • Ensure delivery partners are delivering on the key terms of the contract and report on compliance to flag material risks
  • Communicate policy or contract changes and ensure delivery partners understand and implement updated requirements
  • Manage legal and ethical issues as they arise
  • Manage administrative aspects of project operations
  • Support OTEC office as required: telephone, direct mail, shipping, luncheons, training sessions, etc.
  • Perform other duties as required by management
Competencies & Skills
  • Minimum 3+ years recent Contract Management experience
  • Strong understanding of and experience managing government funded or public sector contracts
  • Experience with Quickbooks is an asset
  • At least 2 years experience in bookkeeping capacity
  • Strong customer service orientation and attitude
  • Flexible, adaptable and can establish good working relationships with colleagues, partners and clients
  • Ability to multi-task, prioritize, problem solve and to work within deadlines
  • Excellent written and verbal communication skills
  • General administrative skills, excellent computer skills, including MS Office Suite, Adobe Creative Suite, Customer Relationship Management Software, and Project Management Software
Send your resume and cover letter to careers@otec.org.

Adam Morrison
President and CEO
416.622.1975 ext. 236
amorrison@otec.org